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DJ FAQ
Are You a Basement DJ?
We are far from a basement DJ but back in the 1980's that's where I started. I work for a LLC company, "MyWiseGuys" which handles my insurance, payment arrangements and keeps me with the latest and greatest hardware.
MyWiseGuys also helps me in the event I need assistance with an event or if I become unable to attend an event due to something horrible, they would help provide a replacement.
So you are hiring DJ ZAH but your checks, cash or credit card payments go to MyWiseGuys.
What are Intelligent Lights?
Intelligent Lights are what you find at Clubs and Concerts. They are also sometimes called Smart Lights because they move together with the beat of the music. This does add atmosphere to an event that focuses on dancing. Of course we utilize different lighting for slow dancing.
We utilize Martin MX4 Intelligent Lights because they are durable, depenable and what you find when you go to a club or concert.
Anything I should look for in the contract?
The first thing you should do after selecting your entertainment is secure a contract from the individual or company.
This will insure that you get what you want from the entertainment. It should be written in plain, easy to understand language and contain the following terms:
Let's look in greater detail at some of these points.
Prices or Fees
Prices will vary from band to band or from DJ to DJ.
When making your selection consider experience, reputation, availability, professionalism and style.
With bands, also consider the number of members or size of the group. Band prices are as low as a few hundred dollars and can range upward as high as you like. DJ fees start as low as a few hundred dollars and also can cost $1000, $2000, or more.
Nationally, rates for the DJ industry vary greatly, ranging from $350 to $2500 with an average of $1200 for a 4-hour booking. Locally, you will find rates averaging $650-$850.
Overtime
Overtime is the extra time you would like your entertainment to perform beyond the contracted time.
This may be appropriate should you require additional music due to "late-running" ceremonies, or because a great party is in progress and you'd like it to continue.
Know beforehand if the entertainment is available for overtime and how much it will cost. This should be included in the contract.
If you are considering going beyond the contracted time, discuss it with your entertainment to allow them an opportunity to program the music accordingly. Waiting until the last minute may make it difficult to regain the momentum your party had just 15 minutes earlier.
Be sure the reception facility can accomodate your overtime request if plans change during the reception.
"Off-Hours"
"Off-hours" are times like 3:00 until 7:00 p.m. or 4:00 until 8:00 p.m.
Some bands or DJ's prefer to book 2 engagements per day. For example: Reception "A" is from 1:00 to 4:00 p.m. allowing the entertainment an opportunity to also play engagement "B" from 7:00 to 11:00 p.m. If an "off-hours" reception is booked, the entertainment cannot accept a second engagement on that day.
If you are planning a mid-afternoon reception, check with your entertainment to ensure that this doesn't create a conflict with another engagement.
Ask if there is any price difference for an "off-hours" performance.
Travel Fee
It is not unreasonable for entertainers to charge an additional fee for traveling outside a "local" area.
This might apply for distances over 20 or 30 miles. Fees may be charged by distance or by actual time traveled.
If you choose entertainment that is not based in your "local" area, inquire about the amount and whether or not a travel charge is included in the price.
Deposit
Most entertainers require a deposit when signing a contract for an engagement. Deposits may range in amounts from 20% to 50% of the total entertainment fee.
The contract should specify under what circumstances you might forfeit the deposit.The deposit should be fully refundable if the entertainer is unable to perform.
Cancellation
Sometimes unforseen circumstances can force the cancellation of a wedding.
You should not lose any part of your deposit because of natural disasters such as hurricanes, earthquakes, flooding or other similar occurences.
If you are compelled to cancel your wedding for personal reasons, you may forfeit all or part of your deposit. In some cases you may be responsible for the entire entertainment fee.
Give ample notice to your entertainment if you must cancel your reception. In such cases professionals will be willing to work with you. If the entertainment is forced to cancel for a reason beyond their control, they should be responsible for making sure entertainment is "covered" by an equally acceptable replacement if possible. You should be given sufficient notice of any such changes.
Final Payment
Final payment for musical services may be paid any time before the end of the reception, or immediately upon its conclusion. The method of payment (check/cash) should be agreed upon prior to the engagement.
Do you offer Karaoke?
We do offer Karaoke as an addon to our DJ Service. This includes the 60,000 song library that are in folders for the guests to browse through and make there selection.
All the Karaoke songs are in digital format and all requests are handled through a state of the art software program designed for Karaoke.
We use Wireless Microphones with some wired microphones as backup.
Do you have a list of questions to ask a DJ?
How early do you arrive prior to a wedding reception?
a. Our arrival time is generally 60-90 minutes prior, and setup is complete between 30-45 minutes before stated contract time.
What do you wear to a wedding reception?
a. We will always dress in appropriate attire according to the event (typically a suit) unless otherwise requested.
How much music do you have?
a. We carry about 35,000 tracks (and counting) from 1950 to 2010 at the present and continue to add at least 100-300 new tracks every year!
Do you use any lighting?
a. Yes, a light bar with a variety of lighting effects.
Are there any special needs for your equipment?
a. Other than the normal precautions for any electrical equipment, no.
How many breaks will you take, how often, and for how long?
a. We do not break during your reception as the music remains continuous.
What is the payment schedule?
a. A non-refundable retainer fee is due when you book my services and the balance is due seven days prior to a wedding reception or party unless otherwise worked out.
How do you price an event?
a. Our pricing is based on how much interaction will the DJ have at the event with Weddings having the most responsibility at being successful so interaction level is more then someone hiring DJ ZAH for a P.A. system.
What does your equipment consist of?
a. Only professional Disc Jockey Equipment and we do have backups in case of failure.
Do you charge more if you have to carry your equipment up/down stairs?
a. Yes, a small fee is added due to having to hire an assistant..
Is an additional charge added for an outdoor event versus an indoor event?
a. Possibly, it depends on a range of factors to include will the DJ be covered or will it be expected to provide coverage.
Indoors or Outdoors?
Usually wedding ceremonies and receptions are held indoors. Many are now being held at outdoor gardens and other out-of-doors locations.
If you plan to have an outdoor ceremony, cocktail hour or reception, be sure to tell any entertainer who may be performing during that particular outdoor segment.
Make arrangements to have suitable cover over the stage or DJ area in case of inclement weather.
Make sure an adequate number of electrical outlets are available for the band, DJ, or any other performer. Check with your entertainer to establish how many outlets are needed.
Is your music downloaded?
Our desire to provide you top quality reliable service doesn't stop at the hardware. All of our music is imported from actual CD's that we purchased either through a subscription service like Promo Only , ERG Music ,Jones TM , or purchased from a store with a few exceptions of purchased music from iTunes.
We import all of our songs at 192kb which is the highest default setting for importing music in effort to maintain the highest digital quality for a clear amplified sound.
Of course we bring a very large selection of our CD's with us as one of our backup methods in the event of a hardware failure we still have music for you and your guests to enjoy.
May I see you perform at a wedding reception?
a. No. My policy is to NOT allow viewing of my services at wedding receptions or other private functions. It would be unfair and unethical of me to allow a stranger to "pop-in" and watch even a few minutes of their big day. It would give the impression that I care more about the "next sale" rather than the party in front of me. I would much rather lose a booking than allow my services to be compromised at ANY private function.
Should you pick a Band or a DJ?
Before you ever hear one song at your ceremony or reception, there are decisions and choices that must be made regarding entertainment. Should you have a band or DJ? Guitarist or pianist during cocktails? What's your entertainment budget? How do you pay the entertainer?
Knowing the right questions to ask when interviewing potential entertainment sources will give you the information you need to make the correct entertainment choices and decisions.
By having a contract you will have peace of mind when that one key element of your big day has been finalized. You'll rest assured knowing that your reception music is in good hands. Here are some general topics that should be given consideration before you sign an entertainment contract.
Tips on Selecting Wedding Reception Music
BY FRANK WHYTE
He's a little bit country, she's a little bit rock 'n roll.
Mom's big on Sinatra, but she married the original doo-wop daddy.
The aunts and uncles prefer polkas, chicken dances and similarly embarrassing spectacles.
And then there are the friends from college...
How do you select reception music that fits everybody? It's an intimidating question, since the entertainment plays no small role in the success of a wedding reception. Years from now, your wedding reception guests will remember few details of your reception, but they'll certainly recall whether they danced, laughed and enjoyed themselves. The entertainment is the make-or-break factor in producing a memorable special occasion. After twenty years of producing wedding receptions, I've found that there are very few rules that apply to all wedding receptions. Each assembly of guests takes on a distinct personality. Forecasting a group's hot buttons is more art than science, but we can offer some time-tested guidelines.
The Art of The Slow Transition
Is it possible to satisfy the disparate audience we described at the beginning of this article?
Sure. In fact, we do it at least a few times each weekend, using a simple and effective technique we call the "slow transition."
After dinner music (good choices: soft rock, jazz or classical), we'll begin the dancing portion of the reception with a mix of more romantic songs, leaning more toward the big band and 50's crooners. As the evening progresses and people get more enthusiastic, we build toward a more uptempo, contemporary mix. That's not to say that there's no variety of fast/slow, old/new during the transition, but to say that the mood of the music matches that of the crowd; subtly evolving from mellow to more exciting.
With a smooth transition, you'll be surprised at how well "the old folks" adapt to the new stuff (I once saw an 85-year-old man doin' Da Butt in his walker).
Artfully staged, nobody really notices the evolution in progress. Each guest, however, will recall that they "played my type of music."
The Special Songs in the Mix
There are some song titles that you'll specify by name to your entertainment provider. These "special songs" include your bride & groom first dance, father/bride dance, mother/groom dance, bridal party dance, cake cutting, departure dance, and others, depending upon which traditional agenda items you include in your reception.
We've posted a list of the most popular special songs on the internet for your review. While these songs are popular, no such list is all-inclusive.
Often, what makes a song special is the memory associated with it. A great first-dance song might be the one playing on the car radio during the couple's first date. The father/bride dance could be performed to the song dad sang when he tucked in a five-year-old future bride. Even if the meaning is lost on the rest of the group, a special moment forms on the dancefloor. And that is apparent to the guests.
For true sentimentality, there are several songs intended specifically for such events as father/bride and mother/groom dance songs. Currently, Bob Carlisle's Butterfly Kisses holds the popular lead among father/bride selections, but specialty artists Mikki and Renee Nalbandian have both composed wonderfully sentimental ballads for such occasions.
One caution that can be offered regarding special songs is to consider the true lyrical content of the song before committing to it. For years, Olivia Newton John's I Honestly Love You was a favorite choice, despite the fact that its subject matter involves the conclusion of an extramarital affair. Whitney Houston's I Will Always Love You is also a break-up song, as is Garth Brooks' The Dance. They're all heart-touching ballads, but just don't offer themselves to the true spirit of a first dance as husband and wife.
How Much Music Do I Need to Select?
Aside from your special songs, it's important for you to work with your entertainment provider to set a tone for the event. There are likely to be songs that you definitely do or don't want to have included in your reception.
A reputable DJ or band leader will work with you to produce a music program that reflects your preferences, rather than working off of a standard playlist that works most of the time.
Obviously, planning is essential. You should work closely with an entertainment provider whose insights you trust. Together, you can produce an entertainment program that balances your taste and the desires of your audience.
Some flexibility is essential in the planning process. Let's take an extreme (but true) example to illustrate the point.
Maggie was a 24-year-old bride-to-be with a strong musical interest. Her tastes ran toward alternative rock, and she was considered an expert on the format. Her wedding reception, she decided, would be pre-planned, song-by-song, to reflect her tastes.
We worked with Maggie to gently soften her intractable position regarding the music list, but Maggie was the customer, and she invariably rejected each of our suggestions.
Only while setting-up for the reception did we realize something truly bothersome: The reception was being staged far from Maggie's home and friends, and was attended almost exclusively by the groom's family. It was a large gathering of a conservative, old-world family, none of whom was vaguely familiar with alternative rock.
Our DJ was almost continuously verbally assaulted by members of the audience for (his) poor musical selections. Guests began filtering out of the reception a few minutes after dessert was served. Even Maggie recognized that the Fugees' Killing Me Softly with This Song would've been more appropriately named Killing My Party with This Song.
With a scant few close family members left in attendance, Maggie reluctantly allowed our DJ to take requests. A few people finally brushed the top layer of dust from the dancefloor, just as the clean-up crew began removing tablecloths.
Agreed, the above is an extreme example of how a wedding reception can be "over-produced." But in lesser forms, it's a common challenge for us as we work with brides to consider both their own preferences and their guests' desires in the entertainment program.
Let's go back to the original question: How much music do I need to select?
From a purely logistical standpoint, somewhere between 50 and 60 songs will fit into a four-hour wedding reception.
But that pragmatic answer fails to consider the most important issue you face as a special event planner:
How much of the reception belongs to you, and how much belongs to your guests?
Frequently... very frequently, in fact... we're told not to play The Electric Slide, The Macarena, or the Chicken Dance.
That exclusion is quite understandable, since those songs are so overplayed that they audibly illustrate the word "trite."
It's also understandable that many guests will want to dance to those songs. They expect them. And you can prohibit them. It's important for you to decide how much of the reception you're willing to trust in the hands of your guests.
An associated issue is how much you trust your entertainment provider to gauge the crowd reaction and adapt the program to their tastes. A skilled DJ will be able to select music that motivates the crowd without turning a classy affair into a truck pull.
For that reason, you need to work closely with your entertainment provider to share a common vision... building upon your preferences, your guests' expectations and your entertainment provider's insights to produce an entertainment program that makes your reception a memorable event.
A DJ "agency/service" is primarily in the marketing business. Their foremost concern is "booking a gig", regardless of talent availability. Generally speaking, they are an employment agency, not a talent agency.
The person who owns or manages the "agency" is responsible for advertising, marketing, telemarketing, buying and servicing equipment, updating the music library and finally, recruiting and training part-time disc jockeys. As you can see, "agencies" generate large operating expenses.
"Agency's" fees can run $200-$500 or more, for a 4 hour reception. With all the expense the "agency" incurs, perhaps you're not getting the "talent" for which you're paying. Keep in mind, that when you employ an "agency" the actual DJ working your reception is usually paid an hourly rate, receiving, maybe $15.00 an hour. Maybe a little more.
With the value you place on your entertainment and the price you're paying for that service, you deserve the best – an accomplished professional.
What do I need to know about the Music?
This section is concerned with helping you to understand a few important facets of the music presentation that will make your wedding reception a success.
Music comes in all styles. Casual or sophisticated; classical or rock; reggae or jazz; polka or pop. It is played loud or soft and fast or slow. It appeals to young and old. It can make you feel lively or lethargic.
Music subtly augments a cocktail party and enhances dinner guests conversations.Then it energizes the dance floor continuously for hours.
Music is a common element of everyday life, but for your wedding celebration, the music should be extraordinary.
This section covers several points you should review prior to consulting potential candidates for your entertainment. Some insight will help insure your music will be extraordinary.
What do you mean by Music Types and Styles?
Many times our customers are not quite sure about what music falls into which category.
Here's a little help!
Below are just some of the different styles of music and examples of the artists/titles that represent them.
For those that want to be a little less specific about the music simply pick some of your favorite types and DJ ZAH will handle the rest!
Dinner / Cocktail Hour Music Format Suggestions
Instrumental ... Piano, Guitar, Orchestra Style
Easy Listening ... Bill Joel, Elton John, James Taylor
Smooth Jazz ... Boney James, Bona Fide, Earl Klugh, Nora Jones
Classical ... Beethoven, Mozart, Vivaldi
Standards ... Frank Sinatra, Tony Bennett, Harry Conniff Jr.
New Age ... Enya, Yanni, John Tesh
Reggae/Island ... UB40, Bob Marley, Jimmy Buffett
Love Songs
Rightous Brothers (Unchained Melody)
Louis Armstrong (What A Wonderful World)
Rod Stewart (Have I Told You Lately)
Classic Oldies
Chubby Checker (The Twist)
Jerry Lee Lewis (Great Balls Of Fire)
Elvis Pressley (Jailhouse Rock)
1960's Dance & Soul
Aretha Franklin (Respect)
James Brown (I Got You I Feel Good)
The Foundations (Build Me Up Buttercup)
The Motown Era
Four Tops (I Can’t Help Myself)
Temptations (Ain’t Too Proud To Beg, My Girl)
Jackson 5 (ABC)
1970's Disco
Gloria Gaynor (I Will Survive)
KC & The Sunshine Band (Get Down Tonight)
Bee Gees (Stayin’ Alive)
Village People (YMCA)
Top 40 Hits
C & C Music Factory (Gonna Make You Sweat)
Madonna Into The Groove, Holiday)
Nelly (Hot In Here)
1980's Dance & Retro
Michael Jackson (Don’t Stop ‘Til You Get Enough)
Lipps, Inc. (Funkytown)
Kool and the Gang (Celebration)
J. Geils Band (Centerfold)
Sir Mix-A-Lot (Baby Got Back)
Vanilla Ice (Ice, Ice Baby)
Tone Loc (Funky Cold Medina)
Young M.C. (Bust A Move)
Modern Rock
Smash Mouth (All Star)
Third Eye Blind (Semi Charmed Life)
U2 (Beautiful Day)
Rock N' Roll
Free (Alright Now)
B.T.O. (Takin’ Care Of Business)
Steppenwolf (Magic Carpet Ride)
AC/DC (Shook Me All Night Long)
Rolling Stones (Satisfaction)
Lynyrd Skynyrd (Sweet Home Alabama)
Bob Seger (Old Time Rock & Roll)
Big Band, Swing, Standards & Specials
Glen Miller (In The Mood)
Brian Setzer Orchastra (Jump Jive And Wail)
Andrew Sisters (Boogie Woogie Bugle Boy)
Country Music
Shania Twain (Man, I Feel Like A Woman)
Alan Jackson (Chatahoochie)
Garth Brooks (Friends In Low Places)
John Denver (Thank God I'm A Country Boy
Party Tunes
B52’s (Love Shack)
The Beatles (Twist & Shout)
Frank Valli (Oh, What A Night Dec. 1963)
Grease (Grease Lighting)
Billy Idol (Mony Mony)
Rick Springfield (Jessie’s Girl)
What equipment do you bring?
We only use the best sounding, most reliable equipment. The same equipment you would find at clubs and concerts and other professional events.
For speakers we utilize for the clearest sound we could find which was found in the Bose L1 Model II series. Many people like to feel the music and to help with that we use 4 Bose Powered Subwoofers.
Of course we get hired to provide music for those very large crowds to include concerts and big school events. So to cover more area we add two JBL EON 515 powered speakers.
Lights (if you choose to want them at your event) we use 2 Martin MX-4's which are intelligent lights that move with the beat of the music and are sync'd between one another so they move together. We also use a Chauvet View 6 which helps provide a very club like feel.
Mixer is Numark which is one the most reconized names in the business for high quality equipment.
What is your Refund Policy?
The following is pulled from the contract
A minimum 25% non-refundable retainer is required to secure DJ ZAH for the engagement date(s). This amount shall be subtracted from the total price of the engagement.
Events cancelled within 240 days of event date ( ) will be subject to a 50% cancellation fee (50% of the remaining balance). Events cancelled within 120 days of event date ( ) are subject to a 100% cancellation fee. These cancellation fees are not a penalty but rather shall be considered compensation to DJ for loss of other business opportunities. (Having made the date unavailable by booking, then cancelling within the specified time periods) This forfeiture shall become zero if DJ is able to secure another booking for said date.
What to look for in choosing a DJ?
One of the most important positions at a party is behind a pair of turntables or CD players. The success of the dance entertainment depends on him. The DJ.
It's much more than standing there hour after hour playing records, tapes or CDs, and introducing your wedding party.
From the DJ position the mood of the reception is set. Proper ambiance is created for cocktails and dinner. Dancing is controlled. Festivities are announced. Musical pacing and timing is maintained. Requests are handled. Overall audience satisfaction is acheived.
DJs possess varying degrees of experience, music mixing skill, "crowd reading" ability or perception, musical knowledge, and other intangible qualities which define their talent. Take into consideration all these qualifications when making your decision.
The DJ you choose should also have an extensive music library consisting of music for guests of all ages.
He should consult with you prior to the reception and discuss your musical needs.
You should feel totally confident with your entertainment selection.
DJ Attire
Proper attire is subjective. It may be appropriate for a DJ to wear a fashionable shirt and pants. Some may prefer to wear a tuxedo.
If you are not concerned with his attire, simply ask him to wear what he normally wears when performing a wedding reception.
If your event is casual then the DJ should be made aware of your plans. If formal, he should be similarly advised.
A DJ shouldn't charge an extra fee if you would like him to wear a tuxedo.
Overall, the appearance of any performer should be neat and appropriate for your particular event.
Entertainers Drinking on the Job
You may request that entertainers do not engage in the consumption of alcoholic beverages. You may ask their policy on drinking alcoholic beverages and should you prefer them not drink, they should honor your wishes. They should be responsible when performing at your event.
Radio DJs for Weddings
When you book a radio DJ, you're paying for his "personality", not necessarily for his expertise on music programming. It is not a requirement for a radio 'DJ' to have any music background whatsoever.
The club DJ and mobile party DJ work in a dance environment. Their jobs are dance music oriented as opposed to the radio DJ' whose job is to announce what's given to him. Some radio DJs may do a fine job of mixing records and programming music in clubs, but generally speaking, they are not suited for clubdates or party "gigs" where dancing is of primary importance.
We are far from a basement DJ but back in the 1980's that's where I started. I work for a LLC company, "MyWiseGuys" which handles my insurance, payment arrangements and keeps me with the latest and greatest hardware.
MyWiseGuys also helps me in the event I need assistance with an event or if I become unable to attend an event due to something horrible, they would help provide a replacement.
So you are hiring DJ ZAH but your checks, cash or credit card payments go to MyWiseGuys.
What are Intelligent Lights?
Intelligent Lights are what you find at Clubs and Concerts. They are also sometimes called Smart Lights because they move together with the beat of the music. This does add atmosphere to an event that focuses on dancing. Of course we utilize different lighting for slow dancing.
We utilize Martin MX4 Intelligent Lights because they are durable, depenable and what you find when you go to a club or concert.
Anything I should look for in the contract?
The first thing you should do after selecting your entertainment is secure a contract from the individual or company.
This will insure that you get what you want from the entertainment. It should be written in plain, easy to understand language and contain the following terms:
- Date
- Times (Start/Finish)
- Location
- Price
- Overtime Policy & Fee
- Deposit Policy & Amount
- Cancellation Policy
- Travel Fee (if any)
Let's look in greater detail at some of these points.
Prices or Fees
Prices will vary from band to band or from DJ to DJ.
When making your selection consider experience, reputation, availability, professionalism and style.
With bands, also consider the number of members or size of the group. Band prices are as low as a few hundred dollars and can range upward as high as you like. DJ fees start as low as a few hundred dollars and also can cost $1000, $2000, or more.
Nationally, rates for the DJ industry vary greatly, ranging from $350 to $2500 with an average of $1200 for a 4-hour booking. Locally, you will find rates averaging $650-$850.
Overtime
Overtime is the extra time you would like your entertainment to perform beyond the contracted time.
This may be appropriate should you require additional music due to "late-running" ceremonies, or because a great party is in progress and you'd like it to continue.
Know beforehand if the entertainment is available for overtime and how much it will cost. This should be included in the contract.
If you are considering going beyond the contracted time, discuss it with your entertainment to allow them an opportunity to program the music accordingly. Waiting until the last minute may make it difficult to regain the momentum your party had just 15 minutes earlier.
Be sure the reception facility can accomodate your overtime request if plans change during the reception.
"Off-Hours"
"Off-hours" are times like 3:00 until 7:00 p.m. or 4:00 until 8:00 p.m.
Some bands or DJ's prefer to book 2 engagements per day. For example: Reception "A" is from 1:00 to 4:00 p.m. allowing the entertainment an opportunity to also play engagement "B" from 7:00 to 11:00 p.m. If an "off-hours" reception is booked, the entertainment cannot accept a second engagement on that day.
If you are planning a mid-afternoon reception, check with your entertainment to ensure that this doesn't create a conflict with another engagement.
Ask if there is any price difference for an "off-hours" performance.
Travel Fee
It is not unreasonable for entertainers to charge an additional fee for traveling outside a "local" area.
This might apply for distances over 20 or 30 miles. Fees may be charged by distance or by actual time traveled.
If you choose entertainment that is not based in your "local" area, inquire about the amount and whether or not a travel charge is included in the price.
Deposit
Most entertainers require a deposit when signing a contract for an engagement. Deposits may range in amounts from 20% to 50% of the total entertainment fee.
The contract should specify under what circumstances you might forfeit the deposit.The deposit should be fully refundable if the entertainer is unable to perform.
Cancellation
Sometimes unforseen circumstances can force the cancellation of a wedding.
You should not lose any part of your deposit because of natural disasters such as hurricanes, earthquakes, flooding or other similar occurences.
If you are compelled to cancel your wedding for personal reasons, you may forfeit all or part of your deposit. In some cases you may be responsible for the entire entertainment fee.
Give ample notice to your entertainment if you must cancel your reception. In such cases professionals will be willing to work with you. If the entertainment is forced to cancel for a reason beyond their control, they should be responsible for making sure entertainment is "covered" by an equally acceptable replacement if possible. You should be given sufficient notice of any such changes.
Final Payment
Final payment for musical services may be paid any time before the end of the reception, or immediately upon its conclusion. The method of payment (check/cash) should be agreed upon prior to the engagement.
Do you offer Karaoke?
We do offer Karaoke as an addon to our DJ Service. This includes the 60,000 song library that are in folders for the guests to browse through and make there selection.
All the Karaoke songs are in digital format and all requests are handled through a state of the art software program designed for Karaoke.
We use Wireless Microphones with some wired microphones as backup.
Do you have a list of questions to ask a DJ?
How early do you arrive prior to a wedding reception?
a. Our arrival time is generally 60-90 minutes prior, and setup is complete between 30-45 minutes before stated contract time.
What do you wear to a wedding reception?
a. We will always dress in appropriate attire according to the event (typically a suit) unless otherwise requested.
How much music do you have?
a. We carry about 35,000 tracks (and counting) from 1950 to 2010 at the present and continue to add at least 100-300 new tracks every year!
Do you use any lighting?
a. Yes, a light bar with a variety of lighting effects.
Are there any special needs for your equipment?
a. Other than the normal precautions for any electrical equipment, no.
How many breaks will you take, how often, and for how long?
a. We do not break during your reception as the music remains continuous.
What is the payment schedule?
a. A non-refundable retainer fee is due when you book my services and the balance is due seven days prior to a wedding reception or party unless otherwise worked out.
How do you price an event?
a. Our pricing is based on how much interaction will the DJ have at the event with Weddings having the most responsibility at being successful so interaction level is more then someone hiring DJ ZAH for a P.A. system.
What does your equipment consist of?
a. Only professional Disc Jockey Equipment and we do have backups in case of failure.
Do you charge more if you have to carry your equipment up/down stairs?
a. Yes, a small fee is added due to having to hire an assistant..
Is an additional charge added for an outdoor event versus an indoor event?
a. Possibly, it depends on a range of factors to include will the DJ be covered or will it be expected to provide coverage.
Indoors or Outdoors?
Usually wedding ceremonies and receptions are held indoors. Many are now being held at outdoor gardens and other out-of-doors locations.
If you plan to have an outdoor ceremony, cocktail hour or reception, be sure to tell any entertainer who may be performing during that particular outdoor segment.
Make arrangements to have suitable cover over the stage or DJ area in case of inclement weather.
Make sure an adequate number of electrical outlets are available for the band, DJ, or any other performer. Check with your entertainer to establish how many outlets are needed.
Is your music downloaded?
Our desire to provide you top quality reliable service doesn't stop at the hardware. All of our music is imported from actual CD's that we purchased either through a subscription service like Promo Only , ERG Music ,Jones TM , or purchased from a store with a few exceptions of purchased music from iTunes.
We import all of our songs at 192kb which is the highest default setting for importing music in effort to maintain the highest digital quality for a clear amplified sound.
Of course we bring a very large selection of our CD's with us as one of our backup methods in the event of a hardware failure we still have music for you and your guests to enjoy.
May I see you perform at a wedding reception?
a. No. My policy is to NOT allow viewing of my services at wedding receptions or other private functions. It would be unfair and unethical of me to allow a stranger to "pop-in" and watch even a few minutes of their big day. It would give the impression that I care more about the "next sale" rather than the party in front of me. I would much rather lose a booking than allow my services to be compromised at ANY private function.
Should you pick a Band or a DJ?
Before you ever hear one song at your ceremony or reception, there are decisions and choices that must be made regarding entertainment. Should you have a band or DJ? Guitarist or pianist during cocktails? What's your entertainment budget? How do you pay the entertainer?
Knowing the right questions to ask when interviewing potential entertainment sources will give you the information you need to make the correct entertainment choices and decisions.
By having a contract you will have peace of mind when that one key element of your big day has been finalized. You'll rest assured knowing that your reception music is in good hands. Here are some general topics that should be given consideration before you sign an entertainment contract.
Tips on Selecting Wedding Reception Music
BY FRANK WHYTE
He's a little bit country, she's a little bit rock 'n roll.
Mom's big on Sinatra, but she married the original doo-wop daddy.
The aunts and uncles prefer polkas, chicken dances and similarly embarrassing spectacles.
And then there are the friends from college...
How do you select reception music that fits everybody? It's an intimidating question, since the entertainment plays no small role in the success of a wedding reception. Years from now, your wedding reception guests will remember few details of your reception, but they'll certainly recall whether they danced, laughed and enjoyed themselves. The entertainment is the make-or-break factor in producing a memorable special occasion. After twenty years of producing wedding receptions, I've found that there are very few rules that apply to all wedding receptions. Each assembly of guests takes on a distinct personality. Forecasting a group's hot buttons is more art than science, but we can offer some time-tested guidelines.
The Art of The Slow Transition
Is it possible to satisfy the disparate audience we described at the beginning of this article?
Sure. In fact, we do it at least a few times each weekend, using a simple and effective technique we call the "slow transition."
After dinner music (good choices: soft rock, jazz or classical), we'll begin the dancing portion of the reception with a mix of more romantic songs, leaning more toward the big band and 50's crooners. As the evening progresses and people get more enthusiastic, we build toward a more uptempo, contemporary mix. That's not to say that there's no variety of fast/slow, old/new during the transition, but to say that the mood of the music matches that of the crowd; subtly evolving from mellow to more exciting.
With a smooth transition, you'll be surprised at how well "the old folks" adapt to the new stuff (I once saw an 85-year-old man doin' Da Butt in his walker).
Artfully staged, nobody really notices the evolution in progress. Each guest, however, will recall that they "played my type of music."
The Special Songs in the Mix
There are some song titles that you'll specify by name to your entertainment provider. These "special songs" include your bride & groom first dance, father/bride dance, mother/groom dance, bridal party dance, cake cutting, departure dance, and others, depending upon which traditional agenda items you include in your reception.
We've posted a list of the most popular special songs on the internet for your review. While these songs are popular, no such list is all-inclusive.
Often, what makes a song special is the memory associated with it. A great first-dance song might be the one playing on the car radio during the couple's first date. The father/bride dance could be performed to the song dad sang when he tucked in a five-year-old future bride. Even if the meaning is lost on the rest of the group, a special moment forms on the dancefloor. And that is apparent to the guests.
For true sentimentality, there are several songs intended specifically for such events as father/bride and mother/groom dance songs. Currently, Bob Carlisle's Butterfly Kisses holds the popular lead among father/bride selections, but specialty artists Mikki and Renee Nalbandian have both composed wonderfully sentimental ballads for such occasions.
One caution that can be offered regarding special songs is to consider the true lyrical content of the song before committing to it. For years, Olivia Newton John's I Honestly Love You was a favorite choice, despite the fact that its subject matter involves the conclusion of an extramarital affair. Whitney Houston's I Will Always Love You is also a break-up song, as is Garth Brooks' The Dance. They're all heart-touching ballads, but just don't offer themselves to the true spirit of a first dance as husband and wife.
How Much Music Do I Need to Select?
Aside from your special songs, it's important for you to work with your entertainment provider to set a tone for the event. There are likely to be songs that you definitely do or don't want to have included in your reception.
A reputable DJ or band leader will work with you to produce a music program that reflects your preferences, rather than working off of a standard playlist that works most of the time.
Obviously, planning is essential. You should work closely with an entertainment provider whose insights you trust. Together, you can produce an entertainment program that balances your taste and the desires of your audience.
Some flexibility is essential in the planning process. Let's take an extreme (but true) example to illustrate the point.
Maggie was a 24-year-old bride-to-be with a strong musical interest. Her tastes ran toward alternative rock, and she was considered an expert on the format. Her wedding reception, she decided, would be pre-planned, song-by-song, to reflect her tastes.
We worked with Maggie to gently soften her intractable position regarding the music list, but Maggie was the customer, and she invariably rejected each of our suggestions.
Only while setting-up for the reception did we realize something truly bothersome: The reception was being staged far from Maggie's home and friends, and was attended almost exclusively by the groom's family. It was a large gathering of a conservative, old-world family, none of whom was vaguely familiar with alternative rock.
Our DJ was almost continuously verbally assaulted by members of the audience for (his) poor musical selections. Guests began filtering out of the reception a few minutes after dessert was served. Even Maggie recognized that the Fugees' Killing Me Softly with This Song would've been more appropriately named Killing My Party with This Song.
With a scant few close family members left in attendance, Maggie reluctantly allowed our DJ to take requests. A few people finally brushed the top layer of dust from the dancefloor, just as the clean-up crew began removing tablecloths.
Agreed, the above is an extreme example of how a wedding reception can be "over-produced." But in lesser forms, it's a common challenge for us as we work with brides to consider both their own preferences and their guests' desires in the entertainment program.
Let's go back to the original question: How much music do I need to select?
From a purely logistical standpoint, somewhere between 50 and 60 songs will fit into a four-hour wedding reception.
But that pragmatic answer fails to consider the most important issue you face as a special event planner:
How much of the reception belongs to you, and how much belongs to your guests?
Frequently... very frequently, in fact... we're told not to play The Electric Slide, The Macarena, or the Chicken Dance.
That exclusion is quite understandable, since those songs are so overplayed that they audibly illustrate the word "trite."
It's also understandable that many guests will want to dance to those songs. They expect them. And you can prohibit them. It's important for you to decide how much of the reception you're willing to trust in the hands of your guests.
An associated issue is how much you trust your entertainment provider to gauge the crowd reaction and adapt the program to their tastes. A skilled DJ will be able to select music that motivates the crowd without turning a classy affair into a truck pull.
For that reason, you need to work closely with your entertainment provider to share a common vision... building upon your preferences, your guests' expectations and your entertainment provider's insights to produce an entertainment program that makes your reception a memorable event.
Choose wisely, and best wishes.
What Are DJ Agencies?
A DJ "agency/service" is primarily in the marketing business. Their foremost concern is "booking a gig", regardless of talent availability. Generally speaking, they are an employment agency, not a talent agency.
The person who owns or manages the "agency" is responsible for advertising, marketing, telemarketing, buying and servicing equipment, updating the music library and finally, recruiting and training part-time disc jockeys. As you can see, "agencies" generate large operating expenses.
"Agency's" fees can run $200-$500 or more, for a 4 hour reception. With all the expense the "agency" incurs, perhaps you're not getting the "talent" for which you're paying. Keep in mind, that when you employ an "agency" the actual DJ working your reception is usually paid an hourly rate, receiving, maybe $15.00 an hour. Maybe a little more.
With the value you place on your entertainment and the price you're paying for that service, you deserve the best – an accomplished professional.
What do I need to know about the Music?
This section is concerned with helping you to understand a few important facets of the music presentation that will make your wedding reception a success.
Music comes in all styles. Casual or sophisticated; classical or rock; reggae or jazz; polka or pop. It is played loud or soft and fast or slow. It appeals to young and old. It can make you feel lively or lethargic.
Music subtly augments a cocktail party and enhances dinner guests conversations.Then it energizes the dance floor continuously for hours.
Music is a common element of everyday life, but for your wedding celebration, the music should be extraordinary.
This section covers several points you should review prior to consulting potential candidates for your entertainment. Some insight will help insure your music will be extraordinary.
What do you mean by Music Types and Styles?
Many times our customers are not quite sure about what music falls into which category.
Here's a little help!
Below are just some of the different styles of music and examples of the artists/titles that represent them.
For those that want to be a little less specific about the music simply pick some of your favorite types and DJ ZAH will handle the rest!
Dinner / Cocktail Hour Music Format Suggestions
Instrumental ... Piano, Guitar, Orchestra Style
Easy Listening ... Bill Joel, Elton John, James Taylor
Smooth Jazz ... Boney James, Bona Fide, Earl Klugh, Nora Jones
Classical ... Beethoven, Mozart, Vivaldi
Standards ... Frank Sinatra, Tony Bennett, Harry Conniff Jr.
New Age ... Enya, Yanni, John Tesh
Reggae/Island ... UB40, Bob Marley, Jimmy Buffett
Love Songs
Rightous Brothers (Unchained Melody)
Louis Armstrong (What A Wonderful World)
Rod Stewart (Have I Told You Lately)
Classic Oldies
Chubby Checker (The Twist)
Jerry Lee Lewis (Great Balls Of Fire)
Elvis Pressley (Jailhouse Rock)
1960's Dance & Soul
Aretha Franklin (Respect)
James Brown (I Got You I Feel Good)
The Foundations (Build Me Up Buttercup)
The Motown Era
Four Tops (I Can’t Help Myself)
Temptations (Ain’t Too Proud To Beg, My Girl)
Jackson 5 (ABC)
1970's Disco
Gloria Gaynor (I Will Survive)
KC & The Sunshine Band (Get Down Tonight)
Bee Gees (Stayin’ Alive)
Village People (YMCA)
Top 40 Hits
C & C Music Factory (Gonna Make You Sweat)
Madonna Into The Groove, Holiday)
Nelly (Hot In Here)
1980's Dance & Retro
Michael Jackson (Don’t Stop ‘Til You Get Enough)
Lipps, Inc. (Funkytown)
Kool and the Gang (Celebration)
J. Geils Band (Centerfold)
Sir Mix-A-Lot (Baby Got Back)
Vanilla Ice (Ice, Ice Baby)
Tone Loc (Funky Cold Medina)
Young M.C. (Bust A Move)
Modern Rock
Smash Mouth (All Star)
Third Eye Blind (Semi Charmed Life)
U2 (Beautiful Day)
Rock N' Roll
Free (Alright Now)
B.T.O. (Takin’ Care Of Business)
Steppenwolf (Magic Carpet Ride)
AC/DC (Shook Me All Night Long)
Rolling Stones (Satisfaction)
Lynyrd Skynyrd (Sweet Home Alabama)
Bob Seger (Old Time Rock & Roll)
Big Band, Swing, Standards & Specials
Glen Miller (In The Mood)
Brian Setzer Orchastra (Jump Jive And Wail)
Andrew Sisters (Boogie Woogie Bugle Boy)
Country Music
Shania Twain (Man, I Feel Like A Woman)
Alan Jackson (Chatahoochie)
Garth Brooks (Friends In Low Places)
John Denver (Thank God I'm A Country Boy
Party Tunes
B52’s (Love Shack)
The Beatles (Twist & Shout)
Frank Valli (Oh, What A Night Dec. 1963)
Grease (Grease Lighting)
Billy Idol (Mony Mony)
Rick Springfield (Jessie’s Girl)
What equipment do you bring?
We only use the best sounding, most reliable equipment. The same equipment you would find at clubs and concerts and other professional events.
For speakers we utilize for the clearest sound we could find which was found in the Bose L1 Model II series. Many people like to feel the music and to help with that we use 4 Bose Powered Subwoofers.
Of course we get hired to provide music for those very large crowds to include concerts and big school events. So to cover more area we add two JBL EON 515 powered speakers.
Lights (if you choose to want them at your event) we use 2 Martin MX-4's which are intelligent lights that move with the beat of the music and are sync'd between one another so they move together. We also use a Chauvet View 6 which helps provide a very club like feel.
Mixer is Numark which is one the most reconized names in the business for high quality equipment.
What is your Refund Policy?
The following is pulled from the contract
A minimum 25% non-refundable retainer is required to secure DJ ZAH for the engagement date(s). This amount shall be subtracted from the total price of the engagement.
Events cancelled within 240 days of event date ( ) will be subject to a 50% cancellation fee (50% of the remaining balance). Events cancelled within 120 days of event date ( ) are subject to a 100% cancellation fee. These cancellation fees are not a penalty but rather shall be considered compensation to DJ for loss of other business opportunities. (Having made the date unavailable by booking, then cancelling within the specified time periods) This forfeiture shall become zero if DJ is able to secure another booking for said date.
What to look for in choosing a DJ?
One of the most important positions at a party is behind a pair of turntables or CD players. The success of the dance entertainment depends on him. The DJ.
It's much more than standing there hour after hour playing records, tapes or CDs, and introducing your wedding party.
From the DJ position the mood of the reception is set. Proper ambiance is created for cocktails and dinner. Dancing is controlled. Festivities are announced. Musical pacing and timing is maintained. Requests are handled. Overall audience satisfaction is acheived.
DJs possess varying degrees of experience, music mixing skill, "crowd reading" ability or perception, musical knowledge, and other intangible qualities which define their talent. Take into consideration all these qualifications when making your decision.
The DJ you choose should also have an extensive music library consisting of music for guests of all ages.
He should consult with you prior to the reception and discuss your musical needs.
You should feel totally confident with your entertainment selection.
DJ Attire
Proper attire is subjective. It may be appropriate for a DJ to wear a fashionable shirt and pants. Some may prefer to wear a tuxedo.
If you are not concerned with his attire, simply ask him to wear what he normally wears when performing a wedding reception.
If your event is casual then the DJ should be made aware of your plans. If formal, he should be similarly advised.
A DJ shouldn't charge an extra fee if you would like him to wear a tuxedo.
Overall, the appearance of any performer should be neat and appropriate for your particular event.
Entertainers Drinking on the Job
You may request that entertainers do not engage in the consumption of alcoholic beverages. You may ask their policy on drinking alcoholic beverages and should you prefer them not drink, they should honor your wishes. They should be responsible when performing at your event.
Radio DJs for Weddings
When you book a radio DJ, you're paying for his "personality", not necessarily for his expertise on music programming. It is not a requirement for a radio 'DJ' to have any music background whatsoever.
The club DJ and mobile party DJ work in a dance environment. Their jobs are dance music oriented as opposed to the radio DJ' whose job is to announce what's given to him. Some radio DJs may do a fine job of mixing records and programming music in clubs, but generally speaking, they are not suited for clubdates or party "gigs" where dancing is of primary importance.
